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Law Firm Financial and Billing Specialist

The Law Firm Financial and Billing Specialist handles all billing and collections activities from initial matter intake through final billing. This is a hands-on position that involves working collaboratively with clients, employees and the Managing Attorney. 

Essential Duties and Responsibilities:

  •  Coordinate with Attorneys and Staff to manage retainers, time entries, edits, adjustments, write-downs, and mailing or e-mailing of invoices using the Clio billing system;
  •  Ensure that all invoices are submitted timely;
  • Preparation and processing of high-quality invoices; Perform override calculations and changes; Initiate requests for supporting documentation and review for accuracy; Monitor and follow-up on invoices after they have been sent;
  • Create welcome letter and packet for new clients;
  •  Proactively work with clients and attorneys to administer billing responsibilities and to resolve billing questions and/or concerns;
  • Assist with accounts receivables; Work with Managing Attorney to actively address aged and/or unbilled fees and costs;
  •  Collections of outstanding bills using ethical guidelines; Track and apply trust balances as applicable;
  • Developing, maintaining, and tracking collections efforts using the firm’s billing system
  • Provide basic billing/timekeeping data; Generate billing reports that include charts, tables, graphs, analysis and recommendations;
  •  Assist attorneys and staff regarding various aspects of the billing cycle, including time entry and reminders;
  •  Work closely with Law Firm Accountant in all areas of billing and accounts receivable;
  • Track expenses and payments;
  • Prepare checks, as needed; and
  • Prepare budgets, as needed.

Qualifications/Skills :

    •    College degree preferred or equivalent work experience;

    •    Previous billing and collection experience required, prefer in a law firm environment;

    •    Detail oriented and organized;

    •    Proven understanding how billing and accounts receivable affects the Company;

    •    Electronic billing experience preferred;

    •    Excellent oral and written communication skills;

    •    Ability to prioritize effectively; Deadline driven;

    •    Proactive problem solver; Client and Company focused.

Part-time position with potential for full-time employment

Approximately 20 hours per week


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